Frequently Asked Questions

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Webinars, Webcasts, & Conferencing

What is a webinar and how does it work?
A webinar (web seminar) is a video conference, presentation, workshop or lecture delivered online. Webinars are used as a professional, interactive experience that offer features like live polling, media sharing and attendee analytics.
What is a webinar used for?

Webinars can be utilized for large-scale corporate meetings and presentations, continuing education courses, marketing and sales lead generation, and large-scale virtual events & exhibits. They can be delivered live or recorded for On-Demand use in content catalogs & media libraries. BeaconLive can host  40,000+ participants in a webinar.

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What is a webcast?

A webcast is the broadcasted video component of a live conference, presentation, workshop or lecture delivered in-person. By broadcasting a live event, a webcast becomes the hybrid experience between a webinar and an in-person event. One can reach a substantially larger audience by adding a webcast component to an in-person event or presentation.

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How to record a webinar?
BeaconLive will automatically record your webinar for you. Make sure to work with your Event Services team to ensure recording, playback, monetization, and future On-Demand content hosting of recorded webinars.
How to host a webinar?
With BeaconLive, hosting a webinar is easy. Our world-class Event Services team will work with you to build customized branding, promote and market your event, add any features like live polling, breakout sessions, Event Emcees, Sponsorship opportunities, facilitated Q&A or chatrooms. We will be available Pre, During and Post Webinar with technical support and Help Desk staff.
What is Anytime Conferencing?
Anytime Conferencing, also known as “reservationless” calling, is a great tool for smaller, on-the-fly collaboration calls where you want several people to be able to participate in a conversation. These can be used as small, audio-only meeting rooms for several participants.
What is an Audio Conference?
An audio conference is a professionally produced conference that is facilitated by a professional moderator and enables you to optimally deliver your message to a large audience. In an Audio Conference, participants should mostly be on listen-only / mute with the exception of Q&A sessions. This will eliminate unwanted noise and allow for a more professionally executed event. Conference Moderators can be utilized to manage participants and ensure a technically seamless event.
What can attendees expect when they attend a BeaconLive Audio Conference?
A few minutes before the conference begins, your participants will call a toll-free number and either enter their PIN or be greeted by a live operator. This will put them into a “waiting room” where they will hear music or pre-recorded commercials (depending on how the event was set-up) until the event begins at its specified time. Once the BeaconLive moderator begins the call, all attendees are brought in on listen-only mode. The operator will greet the participants and continue to moderate the event.

Virtual Events & Exhibits

How does a virtual event work?
A virtual event utilizes webinars, webcasts, virtual breakout sessions, virtual exhibit halls/booths, chatrooms, live polling and other virtual activities to create captivating, informative and interactive experiences. BeaconLive has 50+ features that can be built into any virtual event to make the experience unique, engaging and technically seamless. Some of our features include live polling, breakout sessions, Event Emcees, Sponsorship opportunities, facilitated Q&A or chatrooms.
How do you create a virtual event?
Creating a virtual event is similar to creating an in-person event. You will want to organize your speakers, presentation materials and schedule of your event. BeaconLive will work with you to add customized branding and sponsorship opportunities, prepare and upload any multimedia presentation materials, build breakout sessions, chatrooms, live polling and other engaging activities as well as market and promote your event.
What is a hybrid event?
A hybrid event is any in-person conference, trade-show, celebration, presentation, workshop or lecture that has an added virtual component. Hybrid events utilize webcasts and webinars with added virtual components like breakout sessions, chatrooms, live polling, sponsorship and networking opportunities, custom websites and virtual technical support staff to ensure a seamless and integrative event.
Are Virtual Conferences effective?
Virtual conferences allow the presenter to reach a much larger audience. They are often much more cost-effective, as a presenter does not need to travel, rent out space, nor provide food and drink for attendees. Virtual events and conferences are also a more sustainable way to gather large groups of people.
How do I add a virtual component to my event?
To add a virtual component to your event you must work with a virtual event provider like BeaconLive. BeaconLive will help you to broadcast any in-person experience to thousands of online participants. Interactive activities like breakout sessions, virtual exhibits/booths, chatrooms and live polling will be added to your virtual event to ensure audience engagement.

Continuing Education, Certifications, & Compliance

What is Continuing Education?
Continuing Education is the optional or required additional skills or knowledge one can gain in a professional field. Continuing Education can be acquired through in-person classes, virtual webinars and course catalogs, or a hybrid experience of the two. BeaconLive supports Continuing Education providers through our Webinars and Webcasts, advanced LMS, Content Catalogs and Media Libraries. We support providers in producing course content, tracking users, integrating assessments and issuing proper accreditation.
How do you offer Continuing Education Credits?
With BeaconLive, offering Continuing Education Credits is easy. We help our providers create intuitive Course Catalogs and Media Libraries, customize all media to your desired branding and design ideas, integrate user tracking and assessments and ensure proper accreditation in accordance to federal or state laws. BeaconLive will customize your provided CE experience from production to certification.
What is Corporate Compliance?
Corporate Compliance refers to the additional knowledge and skills offered to professionals at an organization. Partaking in Corporate Compliance allows organizations and professionals to stay up-to-date with their knowledge, avoid lawsuits and stay on the cutting-edge of the latest trends.
What is a Corporate Compliance program in Healthcare?
In Healthcare, Corporate Compliance refers to the continuous knowledge and skills required of health professionals. BeaconLive works with Corporate Compliance Providers to create a virtual or hybrid Compliance Program that adheres to federal and state laws, is engaging and intuitive for users and issues proper accreditation upon completion. Corporate Compliance in Healthcare is also known as Continuing Medical Education.
What is Continuing Legal Education?
Continuing Legal Education refers to the mandatory classes and credits lawyers must earn in adherence to their state to keep their license every year. Continuing Legal Education (CLE) can be acquired through in-person classes, virtual learning or a hybrid experience of the two. BeaconLive supports CLE providers through our Webinars and Webcasts, advanced LMS, Content Catalogs and Media Libraries. We support providers in producing course content, tracking users, integrating assessments and issuing proper accreditation in accordance to state and federal laws.
How do I become a Continuing Legal Education (CLE) provider?
With BeaconLive, becoming a Continuing Legal Education (CLE) provider is easy. We work with our providers to produce professional On-Demand or Live courses, help you track users, ensure proper accreditation in accordance to state and federal laws, and customize the entire design and layout of your Course Catalog.
How are CE certificates produced?
Continuing Education (CE) certificates verify that an individual attended a CE event. This event can be online or in-person. The certificates are granted in a semi-automated fashion via the CEC application. After a participant views a Live or On-Demand CE even, they can receive CE certificates based on a number of criteria and combinations. The participant may receive an individual certificate or a combination of a few based on the course they are taking. The participant must watch the entire Live or On-Demand event and may be prompted to complete a quiz or evaluation in order to receive credit. BeaconLive can tailor any course to specific CE requirements and customize desired evaluations.

Content Catalogs & Media Libraries

What is On-Demand Content?
On-Demand Content refers to the recorded Webinars & Webcasts, videos, images, podcasts, eBooks, PDFs that can be streamed at any time from a Content Catalog or Media Library.
What is a Content Catalog? What is a Media Library?
Content Catalogs and Media Libraries are the digital platforms where all Continuing Education courses, Corporate Compliance courses or other On-Demand content is hosted. Content Catalogs often integrate Learning Management Solutions (LMS), user tracking, certifications upon completion and additional accreditation.

BeaconLive Services

Will I be assigned a BeaconLive Account Manager?
Yes. All BeaconLive clients are assigned a dedicated Account Manager to take them from creation to production to analysis of their events. Your Account Manager will serve as your single point of contact for all BeaconLive services.
How do I customize a solution?
When you begin working with BeaconLive, you will be assigned a dedicated Account Manager that will work with you and the BeaconLive Operations team to design, build and manage your customized solution. Our Operations team will take you through a detailed demo in which you can learn about the 50+ features that can be added to any solution. All solutions will be white-labeled and aligned with your design and content ideas.
How many participants can I allow in my events?
BeaconLive can accommodate up to 40,000 attendees in all events.
Are BeaconLive solutions pre-packaged? Are A-La-Carte solutions available?
All BeaconLive solutions are completely customizable. We can add any specific features you have in mind. All pricing is based on an individual basis.

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